Domestic travel (within and among the fifty United States and its territories and possessions) and foreign travel charged to a sponsored project should follow this policy unless the funding agency imposes greater restrictions. The terms of a particular grant or contract should be referred to for guidance on allowable travel expenses. Certain restrictions are placed on what costs AUI may record and bill for government purposes. Some costs are reimbursable under AUI-defined ordinary, necessary and reasonable business expenses, but are unallowable for government reporting purposes. Therefore, it is important that travelers understand the types of costs they may incur during performance of their duties and the documentation required for such costs, and seek appropriate guidance in the case of doubt.
It is the responsibility of the traveler to know the terms set forth in the award of a sponsored project concerning allowable travel expenses. Most Federally funded sponsored projects are subject to the guidelines set forth in the Uniform Guidance (grants and cooperative agreements) and Federal Acquisition Regulations (contracts). When interpretation of the terms is unclear, it is recommended that the traveler work with AUI Fiscal and/or Research Administration staff to clarify terms.